Joining a Session as a Speaker

As a speaker, you are going to experience three types of sessions:

• Webinar (for 20 & 40 minute sessions) - held in OnAir, is a live presentation during which participants can submit questions and comments. When you join as a speaker you will be redirected to Zoom*.
• Zoom Meeting (for BoFs, Contributions**, Opening Ceremony)- held in Zoom*, is an interactive session on specific topic where all participants can speak out loud and share their screens with others.
• AirCast (for Keynotes, Panels, Workshops)- held in OnAir via own integrated studio, is a live presentation during which participants can submit questions, comments and even more they can be brought to the main stage.

*Zoom can be launched from a browser or via the app.

**To access the Contribution rooms, you will need to use the latest version of Zoom app. From the browser, you will not be able to join the Breakout rooms nor select the Contribution topic. 

To get more information about a session, click on the "Session Title", which you are interested in and see the description on the right bar.

All sessions except for BoFs will be recorded and will be available on replay on the OnAir platform within 24h (under each session). After 1 month, the videos will be uploaded publicly on the Drupal Association YouTube channel.

Ended sessions will have a "View" button.

If you click on "View" you will be entering another window in which you will be able to "Play" the recording.

Getting Ready

• For a better experience, we recommend to use Google Chrome with its chromium functionalities.
• The virtual platform will also work on all recent browsers from Mac and PC such as Safari and Firefox.
• The virtual platform will not work on Internet Explorer. You can however use the new Microsoft Edge browser. 
• Check your internet connection, bandwidth requirements - 2.0 Mbps up - 4.0 Mbps down for optimal use. You can test the speed of your internet connection here. 
• We recommend to unzoom your browser when using OnAir to 75% or 80%, especially when using 15'' laptop.
• Get familiar with the platforms used during the event (OnAir,  Zoom).
• Check your OnAir platform settings.
• Check your Audio & Visual Settings.

Useful Tips

• Be on time.  
• Block a time slot in your calendar and set up a reminder.   
• Check your equipment, such as headset, microphone and camera.   
• Charge your device (computer, notebook, phone), ideally plug them in during the session.   
• Find a quiet space - make sure you will not be disturbed by any noises. Ideally, book a meeting room/prepare your working environment.   
• Close tabs/apps which you do not use during the session.  
• Install your virtual background and make sure you are visible.   
• Be aware of what is visible in your background.   
• If you plan on using your camera, avoid any direct lighting into the camera.

Advanced Speaker Tips

• If you are not presenting, please kindly mute yourself in order not to interrupt other presenters during their presentations. Once it is your turn to present kindly unmute yourself and start your presentation.
• We recommend having two monitors, so you can see the Zoom room and OnAir platform at one time. It allows you to see the Live Q&A, Discussion Forum, Live Poll questions and other interactive tools during the webinar session. In case you only have one monitor possibility, it is recommended to have 2 windows opened next to each other.
• The session countdown timer can be opened via the Clock App on an external device, such as a smart phone or tablet. It must be downloaded via unique QR code which is allocated on each session upper bar. This is useful if the presenter or support staff do not have multiple screens and need to be aware of session length and times. You can watch the video about this feature here.