Session Proposal FAQ

I cannot log in to my submission portal.

If you are using credentials from 2024, they are not valid for 2025. You need to create a new account.

If this does not resolve the issue, try resetting your password on the login page.

If neither of these options works, please contact us at drupal@kuonitumlare.com for assistance.

I did not receive the password reset link to my email

Check your spam or junk folder.

Ensure you have created an account for 2025.

If you received the link but it does not work, please try opening it in another browser.

If the issue persists, contact us at drupal@kuonitumlare.com.

Is there a deadline for proposal submissions?

The deadline for session submissions is 28 April 2025 at 23:59 CET (Vienna time).

No deadline extensions will be granted, so ensure your proposal is submitted before this date.

Can I edit my proposal after submission?

Once submitted, proposals cannot be edited.

Do not submit duplicate sessions.

If modifications are required, contact us at drupal@kuonitumlare.com.

How will proposals be evaluated?

DrupalCon Europe is an international event, and as such, we are interested in experienced speakers from other events, local meetups, previous DrupalCons, etc. If you have not spoken at a DrupalCon event before, that is also great, and you are welcome to apply.

Proposals are selected through a total of three rounds:

  • Round 1: Anonymous review, where the review team does not know the personal details of the presenter.
  • Round 2: A review in which we evaluate the presenters, their prior speaking experience, and the quality of their presentation. If we cannot find information about you as a speaker, it will help if you provide us with links.
  • Round 3: From those ranked and selected by the track teams, the Track Leads assign speaking timeslots and balance the topics. For example, if many session proposals focus on AI for a specific use case, only 1-2 of those sessions will be accepted so that we can also address similar topics from a non-AI perspective. We are looking for a healthy balance of topics.
Who will evaluate my proposal?

The Track Team reviews the session proposals and selects the sessions.

When will I know if my proposal has been accepted?

2 June 2025: Selected session announcements will be sent to speakers via email.

What happens if my proposal is accepted?

You will be allocated a slot in the DrupalCon Vienna 2025 program to present your session.

You will receive a free conference ticket and be promoted as a Drupal speaker.

What happens if my proposal is rejected?

Your session was not selected for this year’s program.

You are welcome to propose a BoF (Birds of a Feather) session.

What happens if my proposal is on the waiting list?

Your proposal is on the waiting list and may be included in the program if a spot becomes available.

A session slot may open if a confirmed speaker cancels or cannot attend.

If selected, you will receive a complimentary speaker registration. If you have already purchased a ticket, you will be refunded.

Can I submit more than one proposal?

Yes. You may submit multiple proposals. Submitting too many will indicate that you are not serious about a single topic. Ideally, you can submit 2-3 proposals. As a rule, we only accept one session proposal for a primary speaker. You can, however, be a secondary presenter for a second talk. In most cases, 2 accepted talks is the limit.

Will I receive feedback if my proposal is not accepted?

Due to the high volume of submissions we receive, we are unable to provide individualized feedback for proposals that are not accepted. Each submission is carefully reviewed as part of a competitive selection process.

While we can’t offer detailed responses, we deeply value the effort and thought behind every session proposal. We also encourage you to use the resources available to improve your proposal and to submit next year. There are several regional events that are also good opportunities.

Who should I contact if I have technical issues with the portal?

For technical issues, contact us at drupal@kuonitumlare.com.

We welcome feedback on your experience and proposals.

What track should I submit to?

Visit the tracks page to explore track features.

If your proposal fits multiple tracks or doesn’t clearly align with a specific one, select ‘Miscellaneous & Other.’ The track team will assign the appropriate track after review.

In the additional information section, provide details about your track choice and preferences.

What are the speaker benefits?

Free registration to the conference: As a speaker, you’ll receive complimentary access to all conference sessions, workshops, and activities, ensuring you can fully engage with the Drupal community.

Promotion as a speaker: Gain visibility within the Drupal community through featured spots on our website, social media channels, and event materials, showcasing your expertise and contribution.

What audio-visual equipment will be provided?

A microphone, projector, and laptop will be provided for your presentation. Additional details will be shared as the conference approaches

What if I need to cancel my session after acceptance?

If unable to attend, contact us at drupal@kuonitumlare.com  as soon as possible so adjustments can be made.

Note: Failure to confirm participation by the specified deadline will result in your session being withdrawn and the slot reallocated.

Can I have multiple colleagues speak with me?

Yes, co-speakers can be indicated during the session proposal submission or added later by contacting drupal@kuonitumlare.com.

Do I have to pay for my conference registration?

No, if you are selected as a speaker. If you have already paid, your registration fee will be refunded.

How can I make my submission stand out so it has a better chance of being accepted?

A well-structured proposal is the key to being accepted. Have peers review your proposal prior to submitting. Many speakers take classes, use online resources, or review old proposals to improve their writing and presenting. It also helps to speak at local and regional events.

A word of advice: you are marketing yourself as a speaker, but find a good balance and remain authentic.

Can I view sessions from previous DrupalCon conferences?

Yes, visit the official websites for previous conferences like DrupalCon Barcelona 2024 or DrupalCon Lille 2023.

Session recordings are available on the Drupal Association YouTube channel.