Become a Volunteer

Role

Time Commitment

Ticket Offer

Event Organising Committee Member

The Event Organising team is the principal team responsible for the event, and is made up of several members of the Drupal Asia Steering Committee, representatives from the Drupal Association, local community leaders in Japan, and each Lead from each of the other specialised subcommittees. 

This committee meets once a week to ensure the event plans are progressing successfully.

3-5 hours per week, all day on event days

Free Ticket

Communications Committee Member

The Communications team is responsible for sharing information and updates about the event with attendees and the public. For DrupalCon Nara, it includes members who are proficient in English and Japanese who can help ensure event communication takes place in both languages. 

Specifically, the Communications team organises:

• Content updates and addition to the events.drupal.org/nara2025 pages
• Social media posts in English and Japanese
• Emails to attendees with updates and recommendations

The Communications Committee likely consists of 5-8 members including one lead organiser who also sits in the event organising committee. 

2-4 hours per week

25% Personal Discount Code

Splash Awards Committee Member

DrupalCon Nara sees the return of the Splash Awards for the second Splash Awards in Asia. The Splash Awards team is responsible for all aspects of organising and executing the Splash Awards, including:

• Promoting the Awards and working with the Communications team to send out messaging
• Collecting and evaluating Award submissions
• Recruiting Judges and community presenters
• Organising trophies and certificates
• Running the award show evening

The Splash Awards Committee likely consists of 5-8 members including one lead organiser who also sits in the event organising committee. 

1-2 hours per week

15% Personal Discount Code

Contribution Committee Member

Creating opportunities for Drupal community members to contribute to Drupal is a key purpose of DrupalCons. The Contribution Committee ensures that all attendees find a welcoming and supporting contribution experience. 

This committee should include representatives from the Contribution Sponsor(s), local community members, and contribution mentors including at least one representative from the global contribution mentoring team with experience organising contributions at other DrupalCons. 

2-4 hours per month, all day on contrib day

15% Personal Discount Code

Roadshow Committee Member

The Evaluators Roadshow is a new concept at DrupalCon Nara which takes place a week before the event in Tokyo and Osaka. It aims to present Drupal as a solution for large enterprise and government websites to an audience of C-suite and senior decision makers from large potential and existing Drupal customers. 

A proposed format for this event is a 2-3 hour late-afternoon presentation of Drupal capabilities and case studies, including testimonials from existing Drupal users, followed by a networking event with drinks and refreshments. 

The evaluation presentations would be conducted in Japanese, or with support for live translation for presenters coming from outside of Japan. 

2-4 hours per week, both roadshow days

25% Personal Discount Code

Content Committee Member

The Content team organises session content for DrupalCon Nara and plays one of the most important roles. For this event, we want to have a mix of content in English and Japanese. Objectives for this team include:

• Organising and executing the call for speakers
• Recruiting and supporting Track Leads, who also are members of the Content team
• Selecting sessions and communicating with approved and rejected speakers
• Supporting speakers in creating the best content possible 

3-5 hours per week, all day on event days

Free Ticket

Photographer

• Capture high-quality photos of keynote sessions, workshops, networking events, and social activities, ensuring you take photos of attendees who approve of having their photo taken
• Focus on moments that highlight community engagement, diversity, and event atmosphere.
• Collaborate with the Event Organiser to prioritise coverage areas.
• Edit and deliver photos promptly to the marketing team for social media and promotional use.

All day on event days, 2-4 days editing post-event

Free Ticket

Swag/Registration

• Registration Desk:
  • Set up name badges in alphabetical order (by first name).
  • Welcome attendees with a friendly greeting.
  • Assist attendees in locating their badges and distribute swag bags.
  • Direct attendees to coffee stations and provide information about the event kick-off time and main room location.
  • Answer questions and provide tips on making the most of DrupalCon Nara 2025.
• Swag Bag Packing:
  • Confirm expected sponsor deliveries and coordinate receipt with the hotel staff.
  • Pack swag bags in the designated area, ensuring all items are included.
  • Maintain organisation and report any shortages or issues to the event team.

2-4 hours at the event

15% Personal Discount Code

Splash Awards Judges

• Review award submissions according to pre-defined criteria provided by the event team.
• Collaborate with fellow judges to deliberate and select winners in each category.
• Attend the Splash Awards ceremony to present or announce winners, if required.
• Maintain impartiality and confidentiality throughout the judging process.

8-16 hours (depending on number of entries)

15% Personal Discount Code